You already know that Shopify is a great platform for e-commerce. But how efficient are you with your day-to-day tasks inside the platform? Are you still a basic point-and-click user spending hours labouring through the Shopify admin interface?
One thing every Shopify user should know is that the platform’s developers have built a number of tools into the software for the purposes of streamlining day-to-day tasks. They want users to enjoy the benefits of Shopify without having to invest unnecessary time in it. That’s good. You want to spend time interacting with your customers, not struggling with back-office administration.
Below are just three of the built-in tools already at your disposal. If you can learn to use them, you will be able to streamline the Shopify experience considerably.
1. Keyboard Shortcuts
Any piece of computer software worth using can be controlled with keyboard shortcuts. Consider this: everything on computers used to be done with the keyboard prior to the introduction of the graphical user interface (GUI) and its mouse counterpart. The mouse was added to make using the computer easier for people who had no formal training, but it also introduced a measure of inefficiency that has come back to haunt us.
Shopify uses common keyboard shortcuts for basic functions like ‘copy’, ‘paste’, and ‘find’. If you already know those shortcuts in your other software, you should be able to use them in Shopify as well. There are additional keyboard shortcuts for dozens of administrative tasks as well. You can find a complete list in the Shopify documentation, but examples include navigating to your profile, adding products and customers, going directly to your products, etc.
2. Bulk Editing
Shopify has built-in functionality for editing your products in bulk. Has one of your suppliers changed the specifications or descriptions of a number of products you purchase from them? Bulk editing allows you to edit all of them at once rather than having to go through each one individually. Just navigate to Admin> Products. There you will see the entire list of your current products with check boxes next to them. At the top, you should see the ‘Bulk Actions’ drop-down menu.
Select the products you want to edit and choose the appropriate option from the drop-down menu. You can choose products one by one, according to range, or by selecting everything on a single page or, in the case of more than 50 products, all of them at once.
3. Scheduling Your Publishing
You don’t have to create new posts, products, pages, etc. at the very moment you want to publish them. You can create them in advance and then schedule them to be published at a later date or time. The process is the same no matter what kind of content you are creating. Rather than clicking the ‘Publish’ button, go into the Visibility section and click the button that looks like a calendar. From here, you can establish your publishing date or time as needed.