WordPress offers many options as a content management system focused on blogging. For example, you can embed documents created with Google Docs on any page or post. It takes very little effort once you know the trick. WordPress provides complete instructions in the support section of its website; we will explain how to do it with a brief synopsis here.
Bear in mind that you need to legally own the documents you embed or have permission to use them on your site. Otherwise, you may be guilty of copyright infringements. If you are at all unsure about embedding documents you do not own, contact the original owner(s) to secure permission before you post.
Make Your Document Public
The first thing you need to do is make the document you wish to embed public. Otherwise, you are the only one who will be able to read it from your WordPress site. To do this, log-in to your Google Docs account and select whatever document you wish to share. It can be a word processor file, a spreadsheet, a slideshow, etc. You need only click the ‘Share’ button at the top of the screen to change the setting from private to public.
Obtain Your Embedded Link
Once your document has been saved as public, you are now ready to get the code you will put on your WordPress page. If you are working with a word processor document, the process is relatively simple.
- Open the document.
- Navigate to File> Publish to the Web.
- Click the ‘Publish’ button.
You will then see a dialogue box with ‘Link’ and ‘Embed’ headings; click ‘Embed’ to reveal a line of code. Copy the code and paste it into your WordPress post or page wherever you want it to appear. That’s all there is to it.
The process is similar for most of the document types you can create in Google Docs. There are a few minor differences as follows:
- Spreadsheets – You will have to decide whether you want to share the entire sheet or just certain parts of it before you click the ‘Publish’ button.
- Slides – Sharing slides on your WordPress site will require you to set a number of options: slide speed, whether the slideshow begins immediately, and whether to repeat the slideshow after the last slide is played.
- Forms – Embedding forms in your WordPress site includes options to customize the size. This may be important with some themes that do not do well with responsive design.
Lastly, you can use Google Docs to embed external documents if you have created something that is not in one of Google’s formats. To do so, navigate to the file listing of your Google Docs account and click the red ‘Upload’ button just to the right side of the ‘Create’ button. This will upload your document and preserve its original format. You can then follow the same instructions above to embed the document on your WordPress page.